20 ChatGPT Prompts Every Small Business Owner Should Save

-
20FOR BUSINESS20 ChatGPT promptsevery small businessowner should saveAI Toolbench

A general AI assistant like ChatGPT, Claude or Gemini can act like a part-time assistant for your business, if you know what to ask. Here are 20 ready-to-copy prompts for the jobs small business owners do every week. Replace the [brackets] with your details.

Tip: never paste customer passwords, card numbers or private personal data into an AI tool.

Marketing

  1. "Write 5 Instagram captions for [product] aimed at [audience]. Friendly tone, one emoji max, end each with a call to action."
  2. "Give me 10 blog post ideas that answer questions customers ask about [your service]."
  3. "Write a 100-word product description for [product]. Mention [3 features] and who it is for."
  4. "Create a simple 4-week social media calendar for a [type of business] posting 3 times a week. Show it as a table."
  5. "Suggest 10 low-cost promotion ideas for [business] in [city] with a monthly budget of [amount]."

Customer service

  1. "Write a polite reply to this complaint. Apologize, explain the fix, and offer [solution]: [paste]."
  2. "Write a friendly reply to this 5-star review that thanks the customer by name: [paste]."
  3. "Create an FAQ with 10 questions and short answers about [product or service]."
  4. "Write a message telling customers our prices increase by [X]% on [date], explaining why in a positive way."

Sales and email

  1. "Write a short follow-up email to a customer who asked for a quote 5 days ago and has not replied."
  2. "Write a welcome email for new customers of [business] with 3 tips to get the most from [product]."
  3. "Turn these notes into a professional quote description: [paste notes]."
  4. "Write 3 subject lines for a newsletter about [topic]. Keep them under 50 characters."

Planning and admin

  1. "Summarize this long email thread into key decisions and next steps: [paste]."
  2. "Create a checklist for opening my [type of shop] each morning."
  3. "Draft a simple job post for a part-time [role]: duties, hours and requirements."
  4. "Turn this messy list into a prioritized to-do list for this week: [paste]."

Thinking and strategy

  1. "List the pros and cons of [decision] for a small [type of business]."
  2. "Act as a customer who is unsure about buying [product]. What questions and doubts would you have?"
  3. "Review my business idea and point out the biggest risks I might be missing: [describe idea]."

Get better results

  • Give context: who your customers are, your tone, your location.
  • Ask for options: "give me 3 versions."
  • Always check facts, prices and promises before you publish or send.

More tools for your business: read The Small Business AI Toolkit.

Comments

Post a Comment

Popular posts from this blog

The Awkward Email Toolkit: 10 AI Prompts for Messages You Dread Writing

-
✉ TUTORIAL The awkward email toolkit: 10 prompts you'll actually use AI Toolbench Asking for a raise. Chasing an unpaid invoice. Saying no to your boss. Some messages take an hour to write because the words feel impossible. AI is brilliant at these. You bring the facts and the feeling, it brings the calm, clear wording. Here are 10 prompts for the emails people dread most. How to use these prompts Copy a prompt and replace the [brackets] with your details. Read the draft and change anything that doesn't sound like you. Ask for tweaks: "warmer" , "shorter" , "more direct" . Never send without reading it out loud once. 1. Following up when nobody replied Write a short, friendly follow-up to [name] about [topic]. I emailed on [date] and haven't heard back. Don't sound annoyed. Under 80 words. 2. Chasing an unpaid invoice Write a polite but firm reminder that invoice [number] for [amount] was due on [date]. Include payment details ...
Read more

AI for Excel and Google Sheets: Write Formulas, Clean Data and Make Charts in Seconds

-
📊 TUTORIAL AI for Excel and Google Sheets: formulas in seconds AI Toolbench Spreadsheets scare a lot of people, mostly because of formulas. The good news: you no longer need to memorize them. AI can write formulas, explain them, clean messy data and suggest charts, all from plain English. Here is how to use it in Excel and Google Sheets. Option 1: Any AI chatbot (works everywhere) ChatGPT, Gemini or Claude can write formulas for any spreadsheet app. The trick is describing your columns clearly. My sheet has dates in column A, product names in column B and sales amounts in column C. Write a Google Sheets formula that totals sales for "Coffee" in March 2026. Then ask: "Explain this formula step by step" , so you learn as you go. Option 2: Built-in AI Microsoft Excel: Copilot in Excel (available with certain Microsoft 365 plans) can analyze data, suggest formulas and create charts from a question. Google Sheets: Gemini in Sheets (available with certain Goo...
Read more

NotebookLM Explained: Turn Your Notes into a Personal AI Tutor

-
📒 TUTORIAL NotebookLM: turn your notes into an AI tutor AI Toolbench Imagine uploading your lecture slides, a textbook chapter and your messy notes, then asking questions like "explain this like I'm 12" or "quiz me on chapter 3", and getting answers that point to the exact page in your material. That is NotebookLM , Google's free research and study notebook. Here is how to use it well. What makes NotebookLM different Most AI chatbots answer from everything they learned online. NotebookLM answers from the sources you give it , and shows numbered citations you can click to see the exact passage. That makes it much easier to trust, and much better for studying and research. What you can add as sources PDFs (lecture notes, papers, textbook chapters) Google Docs and Google Slides Website links and YouTube video links Copied text, like your own notes How to get started in 5 minutes Go to notebooklm.google.com and sign in with Google. Click Create ...
Read more

Send a message

Name

Email *

Message *